JOB SPECIFICATION

Document HRF29

Issue 01

Date 13/10/2023

Author L. Hall

Job Title

Materials Manager

Department Purchasing

Reporting To

(Including job title)

Operations Manager

Salary estimate (if known)

Salary dependant upon experience.

Job requirement

Full-time: 37.5 hours per week

Core hours: 8am to 5.30pm Monday to Thursday, 8am to 4.30pm Friday

Introduction Photek Ltd is a privately owned company located in East Sussex currently employing just over 60 people. Our core business is design and manufacture of specialised imaging detectors and systems covering a diverse range of industries from aerospace to biomedical. Applications for such detectors include the detection of single photons and ultrafast cameras capable of sub-nanosecond exposure times. Photek Ltd. is part of Tibidabo Scientific Industries Ltd., a global leader of highly differentiated technologies in scientific and medical research, life sciences, agriculture, recycling, aerospace, defense and security, and industrial markets.

Job Summary

• To have overall responsibility for Purchasing and Warehouse (Stores) functions.

• Key procurement contact to ensure Photek supply chain meets all current and future business needs.

• Supervision of both Purchasing and Stores, ensuring adherence to procedures and policy.

• The role will require working Monday to Friday during normal ‘office-type’ hours.

The role requires close working relationships with; Scheduling and other supervisors and production staff on a daily basis. Key areas of responsibility Performance

• Ensuring the timely purchase and supply of component, driven by demand from the production site and the Material Requirements Plan (MRP).

• Building successful supplier relationships to maintain and drive the commercial success of Photek.

• Perform to the production plan – planned and timely receipt of components from suppliers, processed and transferred to available goods to meet on-time & in-full delivery for customers.

• Working with all areas of the business including Operations Manager, Production Scheduler and the senior

leadership team to build a best-in-class procurement approach that continually improves supply chain quality &

reliability whilst reducing delivery lead times.

• Recommend, maintain and monitor minimal stock levels to support the production of product.

• Ensure timely availability of critical parts requirements.

• Track supplier performance (receipts to promise, variations from specification, etc.)

• Ensure accurate and timely completion of any WIP / Inventory audits.

• Manage and minimise the current company inventory, whilst maintaining sufficient parts for current and future

demand.

JOB SPECIFICATION

Document HRF29

Issue 01

Date 13/10/2023

Author L. Hall

• Attend daily Production “stand-up” meetings of production cell leaders to communicate issues with production colleagues and gain understanding of continual requirements of other cells within the wider production process.

• When required, to be hands on and support the team and departments in processing / delivering product.

• When required, to perform other duties as deemed necessary to support the success of the business. Team & Equipment

• Recruit, Develop and Organise staff and equipment to deliver the Procurement / Warehouse plan.

• Ensure the team is multiskilled for optimal performance. Monitor labour utilisation, efficiency, and productivity to identify and address cross-training needs

• Ensure procedures are written, and maintained up to date, for all procurement and warehouse activities and suitable training is carried out with staff.

• Monitor the performance of the department and staff, ensuring all necessary procedures and products are to a high standard.

• Ensure adequate equipment capacity is installed, it is always fit for use and calibrations are up to date.

Quality

• Ensure that suitable failure identification is carried out on products and support Company Continuous Quality Improvement efforts to reduce and eliminate defects.

• Support Corrective Action remedies identified by the Quality Management System – work with process engineering to determine root cause and corrective actions with suppliers.

• Take appropriate and effective action to address and resolve any problems or delays in Supply.

• Provide daily feedback to the Operations Manager of any supply related information, progress and any potential issues.

Staff Training & Development

• To participate in staff development, training, and performance appraisals to ensure continuous professional

development.

• Keep professionally updated by attending regular training updates.

• Identify external appropriate training opportunities and technical resources which will be beneficial to Photek.

• Attend appropriate training identified through appraisal and supervision to show a commitment to continuous

development and to ensure appropriate levels of skill and knowledge are maintained to ensure the Photek business

plan is achieved.

• Attendance at supervision and appraisal sessions as required.

• To attend team meetings and apply consistently the principles of Equal Opportunities as embodied within the

company’s policies and procedures.

Health & Safety and Quality standards

• Promote & maintain awareness and compliance of H&S in accordance with best practice and legal requirements.

• Promote & maintain awareness and compliance of applicable international quality standards (ISO 9001 and ISO 14001).

Person Specification

Factor Essential Desirable

Qualifications Maths and English at ‘A’ level or GCSE level grade C or better

Y

JOB SPECIFICATION

Document HRF29

Issue 01

Date 13/10/2023

Author L. Hall

Purchasing, planning, and negotiation qualifications

Y

Experience Use and understanding of MPS/MRP systems (preferably Sage) Use of computers (Excel and Word) Worked in a manufacturing company Worked in a purchasing/buying department (minimum 3 years)

Y

Y

Y

Y

Knowledge High level of organisation and the ability to adapt plans to the changing manufacturing environment. Good attention to detail to accurately follow work instructions and documented procedures.

Y

Y

Skills & Abilities Good level of computer literacy (including use of programs i.e.; Office 365) Good level of education or relevant experience Approachable, decisive and able to drive a team forward with purpose, efficiency and vision The ability to remain calm and focussed under pressure

Y

Y

Y

Y